Basic Roles

These roles are assigned systematically based on such things as an individual’s affiliations defined in the UF Identity Registry, their GatorLink account status, and/or their assignment of certain roles in ARS. DSAs do not assign these roles in the Access Request System (ARS).

If a role assignment related to registry affiliations is incorrect or missing, please contact your Identity Coordinator, who can make corrections in the UF Identity Registry or can contact the appropriate central office on your behalf. The roles should be correctly assigned by the next day.

Visit the End & Cores User Roles page to view a list of active security roles that can be requested in ARS by department security administrators, grouped by service category.

Note: A non–UF employee who needs to access any myUFL system must have the Departmental Associate relationship in the UF Identity Registry.

 

Role Description
 UF_EL_NONEMPLOYEE_SELF_SERVICE Provides self–service access for non-employees to register for training classes and view training history or certifications.  (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Athletic Association Employee
  • Board of Trustee
  • Consultant-Faculty
  • Consultant-Staff
  • Continuing Education Student
  • DCE Student
  • Departmental Associate
  • Direct Support Organization Employee
  • Foundation Employee
  • Innovation Academy Student
  • Non Reg Student
  • SHANDS Employee
  • Student
  • Vendor
 UF_HR_EMPLOYEE_SELF_SERVICE Provides self–service access for employees to: register for training classes and view training history or certifications; view or enter time worked, sick leave, vacations, etc.; view or modify benefits information; view paycheck and other compensation records.  (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Clinical Faculty
  • Courtesy Faculty
  • Emeritus
  • Faculty
  • OPS Employee
  • TEAMS Employee
  • UF Executive
  • USPS Employee
UF_ER_USER Provides basic user access to Enterprise Reporting.  Assigned automatically to users who are given any role(s) via the Access Request System which provide access to reports in Enterprise Reporting.  (P3)
UF_FI_User Required for all myUFL Financials functions to work, including self service. (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Athletic Association Employee
  • Board of Trustee
  • Clinical Faculty
  • Consultant-Faculty
  • Consultant-Staff
  • Continuing Education Student
  • Courtesy Faculty
  • DCE Student
  • Departmental Associate
  • Direct Support Organization Employee
  • Emeritus
  • Faculty
  • Foundation Employee
  • Innovation Academy Student
  • Non Reg Student
  • OPS Employee
  • Recent Employee
  • SHANDS Employee
  • Student
  • TEAMS Employee
  • UF Executive
  • USPS Employee
  • Vendor
UF_FI_Faculty This role gives a faculty member access to: view proposals in the myUFL Grants module.  (P3)

Note:  Grants Security setup must also be entered by department security administrator (DSA).

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Clinical Faculty
  • Courtesy Faculty
  • Emeritus
  • Faculty
  • UF Executive
UF_HR Faculty This role gives a faculty member access to: Update his or her activities, Upload a Tenure and Promotion Packet and supporting documents, Complete Waiver to Letter Evaluation statement, Certify Tenure and Promotion Packet, Respond to Letter from the department chair or dean, and Respond to queries from the APB. (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Clinical Faculty
  • Courtesy Faculty
  • Emeritus
  • Faculty
  • UF Executive
UF_HR_User Required for all myUFL HR/Payroll functions to work, including self service. (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Athletic Association Employee
  • Board of Trustee
  • Clinical Faculty
  • Consultant-Faculty
  • Consultant-Staff
  • Continuing Education Student
  • Courtesy Faculty
  • DCE Student
  • Departmental Associate
  • Direct Support Organization Employee
  • Emeritus
  • Faculty
  • Foundation Employee
  • Innovation Academy Student
  • Non Reg Student
  • OPS Employee
  • Recent Employee
  • SHANDS Employee
  • Student
  • TEAMS Employee
  • UF Executive
  • USPS Employee
  • Vendor
UF_PA_AuthUsers Assigned to users with a GatorLink account. Provides basic access to myUFL content and GatorLink account services. (P2)
UF_PA_Faculty Provides Faculty News pagelet in myUFL and access to certain faculty–oriented systems/links in myUFL (including Admin Menu).  (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Clinical Faculty
  • Consultant-Faculty
  • Courtesy Faculty
  • Departmental Associate
  • Emeritus
  • Faculty
  • UF Executive
UF_PA_Grader Provides self–service access to enter grades. Assigned to those with a Grader affiliation in the UF Identity Registry. The Grader affiliation is controlled by the Registrar’s office. (P3)
UF_PA_Mng_Class_Rolls Provides self–service access to manage class rolls. Assigned to those with a Manage Class Rolls affiliation in the UF Identity Registry. The Manage Class Rolls affiliation is controlled by the Registrar’s office. (P3)
UF_PA_Staff Provides Staff News pagelet and access to staff–oriented systems/links in myUFL (including Admin Menu).  (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • Athletic Association Employee
  • Consultant-Staff
  • Direct Support Organization Employee
  • Foundation Employee
  • OPS Employee
  • SHANDS Employee
  • TEAMS Employee
  • UF Executive
  • USPS Employee
UF_PA_Student Provides Student News pagelet and access to student–oriented systems/links in myUFL (including CareerLink, Gator Tickets, and Campus Housing).  (P2)

Assigned to those designated in the UF Identity Registry with any of the following affiliations:

  • DCE Student
  • Newly Admitted Applicant
  • Non Reg Student
  • Student
  • UF Executive
  • UF Online Newly Admitted Applicant
  • UF Online Non Reg Student
  • UF Online Student
UF_SA_USER Provides basic user access in myUFL UF Campus Solutions.  Assigned automatically to users who are given any role(s) via the Access Request System which provide access to UF Campus Solutions.  (P2)