Student Information System – COMPASS

Academic Advising Roles

End User

Role NameDescription
UF_AA_AUDITVIEWER

Users with this role will be able to view degree audits, but not post exceptions.  This is often used by part-time staff in advising offices.

Access Includes:

  • Advisee Student Center
  • Academic Requirements (Degree Audit) without ability to post exceptions
Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

PVO100 - Academic Advising in myUFL

Conflicting Roles:

UF_AA_AUDITWRITER
UF_AA_POSTEXCEPTIONS
UF_AA_POSTNOTES
UF_AA_SUPERUSER

UF_AA_AUDITWRITER

Users with this role will have access to view audits, post advising notes, create degree audit exceptions for students, and assist in the writing of degree audits (in the development environment). This role is typically given to 2-3 academic advising users per college.

Access Includes:

  • Advisee Student Center
  • Update Advising Notes
  • Academic Requirements (Degree Audit) with ability to post exceptions
  • Ability to update degree audits in the QAT Audit Development Area (coming in August)

This role requires the SIS Academic Security setup for academic plan(s) in which the advisor can post exceptions for student.

If an advisor is approved for this role, they will also require the UF_AA_EXCPT_ADVISOR role.  They should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth.

Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

PVO100 - Academic Advising in myUFL

Conflicting Roles:

UF_AA_AUDITVIEWER
UF_AA_POSTEXCEPTIONS
UF_AA_POSTNOTES
UF_AA_SUPERUSER

UF_AA_EXCPT_ADVISORThis role is required by users that have the UF_AA_AUDITWRITER or the UF_AA_POSTEXCEPTIONS roles. Without it, advisors will be unable to post exceptions.
Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

PVO100 - Academic Advising in myUFL

Conflicting Roles:

UF_AA_EXCPT_ADMIN

UF_AA_POSTEXCEPTIONS

Users with this role will have access to view audits, post advising notes, and create degree audit exceptions for students.

Access Includes:

  • Advisee Student Center
  • Update Advising Notes
  • Academic Requirements (Degree Audit) with ability to post exceptions

This role requires the SIS Academic Security setup for academic plan(s) in which the advisor can post exceptions for students.

If an advisor is approved for this role, they will also require the UF_AA_EXCPT_ADVISOR role.  They should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth.

Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

PVO100 - Academic Advising in myUFL

Conflicting Roles:

UF_AA_AUDITVIEWER
UF_AA_AUDITWRITER
UF_AA_POSTNOTES
UF_AA_SUPERUSER

UF_AA_POSTNOTES

Users with this role will be able to view degree audits (but not post exceptions) and post advising notes. This is often used by part-time staff, administrators, or faculty members who review student records and record interactions, but do not make degree audit exceptions.

Access Includes:

  • Advisee Student Center
  • Update Advising Notes
  • Academic Requirements (Degree Audit) without ability to post exceptions
Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

PVO100 - Academic Advising in myUFL

Conflicting Roles:

UF_AA_AUDITVIEWER
UF_AA_AUDITWRITER
UF_AA_POSTEXCEPTIONS
UF_AA_SUPERUSER

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Demographic Data Access Roles

End User

Role NameDescription
UF_CS_PP_MASK_SSNThis role provides viewing of full dates of birth in the myUFL Student Information System (SIS), but prohibits viewing of SSNs.  Requests for this role require approval by the Division of Enrollment Management who will determine a person’s business need on a case by case basis.
Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

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Student Admissions Roles

End User

Role NameDescription
UF_AD_TE_DEPARTMENTThis role provisions access in the myUFL Student Information System for employees in colleges/departments to perform tasks related to transfer evaluation and credit articulation process.
Password Level (3)
Training Requirements:

ADM001 - Course Transfer Evaluation

PRV802 - FERPA Basics

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Student Financial Aid Roles

End User

Role NameDescription
UF_FA_EXT_EXT_AWD_UPTThis role allows college, department, or unit scholarship administrators the ability to submit institutionally managed scholarship award information to the Office for Student Financial Affairs (the financial aid office). Awards can be added, updated, or cancelled on/from student's financial aid award files.
Password Level (4)
Training Requirements:

PRV802 - FERPA Basics

SFA100 - Reporting College and Department Scholarships

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Student Financials Roles

End User

Role NameDescription
UF_SF_SI_VIEWERThis role allows user access to view service indicator codes and reasons.
Password Level (4)
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Core User

Role NameDescription
UF_SF_SI_MNGRThis role grants access to core office managers to mass assign service indicators to Organizations and Persons. The user will also have the capability to place and release one student at a time. There is an additional level of security related to this role. Row level security for service indicators will allow the user to place or release only those service indicators that he/she has security.
Password Level (4)
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Student Records Roles

End User

Role NameDescription
UF_CC_SRVC_IND_USER

This role is for users who manually add and/or release service indicators.

This role requires the SIS Academic Security setup.

Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_CC_STUDENT_HLTH_VIEWERThis role provides authorized users access to view immunizations and health tests in the myUFL Student Information System.
Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_SR_BLOCK_ENROLL

This is an end-user role that allows the ability to block enroll students.

This role requires enrollment security setup by the core office.

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR003 - The Registration Process

UF_SR_CLASS_ROSTER_VIEWER

This role will allow viewing of class rosters in the myUFL Student Information System (SIS).

This role requires the SIS Academic Security setup for academic org(s).

Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_SR_COLL_ENR_REQUEST

This is an end-user role that provides access to the enrollment request navigation for college level users who register students.

This role requires enrollment security setup by the core office.

Users with this role should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth.

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR003 - The Registration Process

UF_SR_COLL_QUICKENRL_PERC

This is an end-user role that provides access to the quick enroll navigation for college level users who register students.

This role requires enrollment security setup by the core office.

Users with this role should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth.

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR003 - The Registration Process

UF_SR_COLL_TERM_ACT

This is an end-user role that provides access to the term activation navigation which is where users can override the unit load for an individual student.

This role requires enrollment security setup by the core office.

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR003 - The Registration Process

UF_SR_CRSE_CATALOG_PUBLIC_VIEW

This is an end-user role to provide view-only access to the course catalog in the myUFL Student Information System.

This role requires the SIS Academic Security setup for academic org(s).

Password Level (3)
UF_SR_CRSE_SCHED_VWThis role provides view only access to the course offerings for a particular term in the myUFL Student Information System.
Password Level (3)
UF_SR_DEGREE_CERTThis role provides authorized users access to certify degree candidates.
Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_SR_DEPT_ENR_REQUEST

This is an end-user role that provides access to the enrollment request navigation for departmental users who register students.

This role requires enrollment security setup by the core office.

Users with this role should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth.

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR003 - The Registration Process

UF_SR_DEPT_QUICKENRL_PERC

This is an end-user role that provides access to the quick enroll navigation for departmental users who register students.

This role requires enrollment security setup by the core office.

Users with this role should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth.

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR003 - The Registration Process

UF_SR_GRAD_STAFF_USERThis is an end-user role for graduate coordinators and staff who update graduate majors, minors, degrees, concentrations, degree attributes, and milestones.

This role requires the following security setups:

  • SIS Academic Security - GRAD career and program(s)
  • Field of Study - whatever the user was instructed to request after going through the GIMS approval process
  • Additional setups by core office for program actions and milestones
Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended, but not required:

GRD001 - Graduate Committees and Milestones

PRO337 - Student Program/Plan Maintenance

UF_SR_PREVIEW_USERThis role is appropriate only for the very limited staff in the undergraduate advising center who manage the seat reservation and release process for Preview.
Password Level (3)
UF_SR_RESIDENCY_VWThis role provides authorized users access to view student residency data in the myUFL Student Information System.
Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_SR_SCHED_DEPT_USER

This is an end-user role which provides departmental schedulers access to the class roster.

This role requires the SIS Academic Security setup for academic org(s).

Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_SR_SI_MASS

This is an end-user role is for to provide the ability mass assign or release service indicators.

This role requires service indicator security setup by the core office.

Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_SR_STDNT_GROUP_UPD

This is an end user role granting access to the Student Group navigation in order to maintain students groups in the myUFL Student Information System.

This role requires the SIS Academic Security setup for student group(s).

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR001 - Maintaining Student Groups

UF_SR_STDNT_GROUP_VIEW

This is an end user role granting access to the Student Group navigation in order to view students groups in the myUFL Student Information System.

This role requires the SIS Academic Security setup for student group(s).

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

OUR001 - Maintaining Student Groups

UF_SR_STUDENT_SERVICE_CTR_VW

This role will allow viewing of the Student Service Center in the myUFL Student Information System (SIS).

This role requires the SIS Academic Security setup for academic career(s).

Password Level (3)
Training Requirements:

PRV802 - FERPA Basics

UF_SR_UGRD_ADV_UPD

This is an end user role granting access to the Student Program/Plan and the Student Services Center in the myUFL Student Information System to perform tasks related to student advising.

This role requires the SIS Academic Security setup for career(s), program(s), plan(s), and academic org(s).

Password Level (3)
Training Requirements:

Required:

PRV802 - FERPA Basics

Recommended for now, but soon to be required:

PRO337 - Student Program/Plan Maintenance

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Core User

Role NameDescription
UF_SR_COURSE_CATALOG_VIEWER

This is a core office role to provide view-only access to the course catalog in the myUFL Student Information System.

This role requires the SIS Academic Security setup for academic org(s).

Password Level (4)
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