Student

Academic Activity Reporting Roles

End User

Role NameDescription
UF_SA_AAR_COORDINATORThis role provides departmental users with access in the Academic Activities Reporting system to coordinate, fill out, and review academic activities reporting data for course sections. Note:  This role requires Academic Org setup data to give access
Password Level (3)
Training Requirements:

PRV802 FERPA Basics
PST270 Academic Activities Reporting

UF_SA_AAR_INQUIRYThis role provides departmental users with access in the Academic Activities Reporting system to view academic activities reporting data for course sections.
Password Level (3)
Training Requirements:

PRV802 FERPA Basics

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Core User

Role NameDescription
UF_SA_AAR_ADMINThis is core user role for employees in the OIPR office who are administrators of the Academic Activity Reporting system.  It provides the ability to update all AAR pages, including setup pages
Password Level (4)
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Campus Community Roles

Core User

Role NameDescription
UF_CC_3C_SECURITYThis is a core office role that grants the ability to set up employees with communication, checklist, and comment security.
Password Level (5)
UF_CC_COMMUN_MNGRThis is a core office role that grants the ability to set parameters and request ad-hoc processes related to the Communications functionality. [Note: There is an additional level of 3C security required that grants specific communication rights to a user.]
Password Level (4)
UF_CC_COMMUN_SETUPThis is a core office role that grants the ability to set up codes and data values for the Communication functionality.
Password Level (5)
UF_CC_COMMUN_VIEWThis is a core office role that grant view and inquire access to communications pages. [Note: There is an additional level of 3C security required that grants specific communication rights to a user.]
Password Level (4)
UF_CC_DEMO_VIEWThis is a core office role granting access to view Campus Community demographic pages.
Password Level (4)
UF_CC_IDENT_UPDATEThis is a core office role for UFS granting access to update residency and citizenship data in Campus Community.
Password Level (4)
UF_CC_IDENT_VIEWThis is a core office role for UFS granting access to view residency and citizenship data in Campus Community.
Password Level (4)
UF_CC_SETUP_VIEWThis is a core office role granting access to view the configuration settings of the Campus Community application.
Password Level (4)
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UFIT

Role NameDescription
UF_CC_DEMO_CORRECTIONThis role is restricted to UFIT granting the ability to correct history on campus community demographic pages.
Password Level (5)
UF_CC_DEMO_UPDATEThis role is restricted to UFIT granting acess to update data on Campus Community demographic pages..
Password Level (5)
UF_CC_SETUPThis role is restricted to UFIT granting access needed to update the configuration settings of the Campus Community application..
Password Level (5)
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Campus Solutions PeopleTools Roles

End User

Role NameDescription
ReportSuperUserThis role enables a user to delete report entries and update distribution lists or expiration dates for reports in Report Manager that the user is authorized to view.
Password Level (3)
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Core User

Role NameDescription
ReportDistAdminThis is a core-user role that enables a user to delete report entries and update distribution lists or expiration dates for any reports in Report Manager.
Password Level (5)
UF_SA_QUERY_MANAGER_PUBLICThis is a core user role granting access to:
  • Create, save and manage public queries in PeopleSoft Student Administration.
Password Level (4)
UF_SA_QUERY_VIEWERThis is an core user role granting access to:
  • Run existing queries in PeopleSoft Student Administration.
Password Level (4)
UF_SA_TREE_MANAGERThis is a core office role granting access to make real time updates, deletes, creations, and audits to the trees in the student modules. This role is restricted.
Password Level (5)
UF_SA_TREE_VIEWERThis is a core office role granting view-access to the trees in the student modules.
Password Level (4)
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Canvas Course Management System Roles

End User

Role NameDescription
UF_N_CANVAS_COLLEGE_ADMINThis role provides limited administrative permissions within the Canvas online learning system.  It is restricted to courses and sections at the college sub-account level. Note:  When requesting this role, please enter the 8-character college-level dept ID into the Authority Area field.  If entering more than one deptID, please separate with semicolons.
Password Level (3)
UF_N_CANVAS_DEPT_ADMINThis role provides limited administrative permissions within the Canvas online learning system. It is restricted to courses and sections at the department sub-account level. Note: When requesting this role, please enter the 8-character dept ID into the Authority Area field. If entering more than one deptID, please separate with semicolons.
Password Level (3)
UF_SA_CANVAS_TEACHER_CRSE_MGMTThis role is intended for Canvas eLearning Course Teachers and their designees. Through a myUFL application it will allow the user to create additional Canvas sections and to enter course enrollment requests. User access is limited to current courses in Canvas for which they have the Canvas role as Teacher.
Password Level (3)
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Core User

Role NameDescription
UF_N_CANVAS_LSS_ADMINThis role provides all permissions necessary to support faculty, staff, and students of UF Online access prior to referring problems to Canvas Support.  It provides institutional admin access in the Canvas online learning system with some admin permissions disabled, such as role permissions, ability to add other admins, etc.
Password Level (4)
Training Requirements:

FERPA, PRV804 Protecting Social Sec. Numbers

UF_N_CANVAS_ONLINE_ADMINThis role is assigned to a limited number of UF Online administrators to enable them to add themselves to courses to view content and to view/extract course and institution use statistics.
Password Level (4)
Training Requirements:

FERPA, PRV804 Protecting Social Sec. Numbers

UF_N_CANVAS_RETENTION_VENDORThis role is assigned to Pearson employees hired to monitor and support UF Online student academic progress. It provides admin-level access to view the entire list of courses in the Canvas online learning system and to add themselves to courses being taken by students needing assistance. All other admin permissions have been disabled.
Password Level (4)
Training Requirements:

FERPA, PRV804 Protecting Social Sec. Numbers

UF_SA_LMS_ADMINThis is a core office role that grants the ability to view LMS transactions and errors and other administrative functions.  The current interface is with Canvas but it may be expanded in the future to include other LMS/CMS.
Password Level (4)
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UFIT

Role NameDescription
UF_N_CANVAS_ACCOUNT_ADMINThis role provides "root" level admin account access in the Canvas online learning system with all allowed permissions.  Restricted to a very small number of employees at Academic Technology Learning Support Services and at Enterprise Systems.
Password Level (5)
Training Requirements:

FERPA, PRV804 Protecting Social Sec. Numbers

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ISIS Student Academic Roles

Core User

Role NameDescription
UF_N_ISIS_INT_DASHBOARD_USERThis allows the core user monitoring the interface to access dashboard and error correction tools for maintaining health of the interface. This is an ISIS based toolset.
Password Level (4)
UF_N_OUT_ISIS_UFS_FileAccThis role provides access to a read-only ISIS folder on the Enterprise Systems File Delivery Server. 

The reason for this service is that it is often necessary for these employees to review or, in some cases, transmit files to federal or state government agencies and UF business partners.  To comply with audit compliance standards, and security best-practices, these employees do not have access to the myUFL locations where these files are generated and archived.  Individuals may not approve requests for which they are the requestee.

This role should only be requested for UF employees in positions of special trust.
Password Level (4)
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UFIT

Role NameDescription
UF_N_ISIS_INT_DASHBOARD_SUPPRTThis role is for UFIT and ISIS Tech  workers monitoring the interface to access dashboard and error correction tools for maintaining health of the interface.  Contains additional testing and setup tools user dashboard can not access. This is an ISIS based toolset.
Password Level (4)
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Student Academic Advisor Roles

End User

Role NameDescription
UF_N_ADV_UG_PROCEDUREThis is an end user role granting access to the Advising Centers training materials and policies for Undergraduate Academic Advisors.
Password Level (3)
UF_N_PRV_PROCEDUREThis is an end user role granting access to the Preview (annual freshmen and transfer orientation programming) training materials as well as access to the policies governing Preview Advisors.
Password Level (3)
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Student Administration Roles

End User

Role NameDescription
UF_COURSEFEES_DEPT_DEAN

This role is for office of the dean personnel responsible for reviewing and approving eForms requests for course fees, such as Material and Supply fees and Equipment Use fees. When requesting the role, please include the type of course fees the user will be working with in the Authority Area field.

If the individual obtaining this role is not the College Dean please complete the M&S and EU Fee Dean Designee Form and submit to the University Budget office upon making the role request. The form is available on the web: http://cfo.ufl.edu/materials/materials.html.

Password Level (3)
UF_COURSEFEES_DEPT_USERThis role is for department personnel responsible for requesting course fees through eForms. Examples of course fees requested are Material and Supply fees and Equipment Use fees. Users of this role will be entering requests for fees to be forwarded to the office of the dean for approval. When requesting the role, please include the type of course fees the user will be working with in the Authority Area field.
Password Level (3)
UF_COURSEFEES_SUPPORTThis is an end user role for staff who are responsible for performing support tasks related to course fees. Requests for this role require approval by the UF Budget Office
Password Level (3)
UF_SA_COURSEFEE_QUERYThis is an end user role grainting 'view only' access to queries that are attached to materials and supplies (M&S) fee tables.
Password Level (3)
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Core User

Role NameDescription
UF_COURSEFEES_BUDGET_OFFICEThis is a core office role for the Office of University Budget staff responsible for reviewing and approving eForms requests for course fees.
Password Level (4)
UF_COURSEFEES_PROVOST_OFFICEThis is a core office ole for the Provost Office personnel responsible for reviewing and approving eForms requests for course fees.
Password Level (4)
UF_SA_ACAD_STRUCTURE_CORRECTThis role allows the user to make changes to the academic structure including programs, plans, terms, sessions, and academic calendar. This includes adding a new value or adding an effective-date row to update the setup data. The user can also perform corrections on setups for academic structure.
Password Level (5)
UF_SA_ACCT_MNGRThis role is for use by senior-level managers in the University Financial Services core office. The role allows users to run the Table Validate process, and to Assign student permissions.
Password Level (4)
UF_SA_CHARTFIELD_MAINTENANCEThis role allows the user to add and update data related to chart fields, (i.e., academic orgs departments).
Password Level (4)
UF_SA_CONFIGThis core office role allows access to update configuration settings in Campus Solutions. Restricted to select users in the office of University Financial Services.
Password Level (5)
UF_SA_EQUATION_ENG_CONFIGThis is a core office role for application administrators of Student Financials in the University Bursar's office and UFIT analysts who support them. This role allows configuration of the equation engine and rules associated with system processes (e.g. Tuition Calc).
Password Level (5)
UF_SA_ORG_MNGRThis core office role allows creation, deletion, and updating of data related to 'Organizations' in Campus Solutions.
Password Level (4)
UF_SA_ORG_VIEWThis core office role allows viewing of data related to 'Organizations' in Campus Solutions.
Password Level (4)
UF_SA_SAR_REVIEWERThis is a core office role.  It allows admissions to view transcripts imported from XML files sent from the Scarlet Computing Solutions self-reporting transcripts application.  It also allows admissions to access error messages generated during the import process, which they may view and/or delete.
Password Level (4)
UF_SA_SETUP_UPDATEThis core office role grants update access to items under the "Setup SACR" menu in Campus Solutions.
Password Level (5)
UF_SA_SETUP_VIEWThis core office role grants view-only access to items under the "Setup SACR" menu in Campus Solutions.
Password Level (4)
UF_SA_STRUCTURE_CONFIGThis core office role allows access to maintain configuration settings related to Academic Structure. Restricted to staff in the offices of UF Bridges and University Financial Services.
Password Level (5)
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UFIT

Role NameDescription
UF_SA_STRUCTURE_CONFIGThis core office role allows access to maintain configuration settings related to Academic Structure. Restricted to staff in the offices of UF Bridges and University Financial Services.
Password Level (5)
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Student Financials Roles

End User

Role NameDescription
UF_ER_SA_Student_FinancialsThis role provides the user with the ability to access reports, analytics, and ad-hoc queries for myUFL Student Financials balances, transactional details, and accounting information.
Password Level (3)
UF_N_ACCT_SUMM_BROWSE_ACCOUNTThis role allows users to browse UFS accounts. When requesting the role you must include **** in the Authority Area.
Password Level (3)
UF_N_BROWSE_STU_CREDIT_HISTORYThis role allows the user to browse student credit history. When requesting the role you must include the following information in the Authority Area: User TKL=[insert value] and User LKL=[insert value].
Password Level (3)
UF_N_ST_IMAGING_VIEWThis role allows the user to view student loan images. The user must be affiliated with a department using imaging and which also has the IBM Visual Info software license. When requesting the role you must also include the user’s GatorLink username in the Authority Area.
Password Level (3)
UF_SF_FEE_OUR_UPDATEThis role is restricted to users in the Office of the University Registrar (OUR). It allows OUR to remove late registration charges assessed to a student. There is no other component to this role.
Password Level (4)
UF_SF_SFA_REPORT_VIEWThis role allows access to view end-user student reports.
Password Level (4)
UF_SF_SFA_REVIEWThis role is for SFA office staff, providing the user with 'inquire' and 'view only' rights to pages in Student Financials.
Password Level (3)
UF_SF_SI_VIEWERThis role allows user access to view service indicator codes and reasons.
Password Level (4)
UF_SF_STUDENT_ADMIN_VIEWThis role allows user access to view various Student Self Service pages.
Password Level (4)
UF_SF_STUDENT_FINANCIALS_VIEWThis is an end user role granting access to view data in Student Financials that would be helpful to users not in Core offices.
Password Level (4)
UF_SF_TPC_EXTRThis is an end user role granting access to process Third Party Contracts limited by external organization row level security.
Password Level (3)
UF_SF_TUITION_FEE_VIEWThis is an end user role granting access to view current-term tuition and fee summary, information previously available on 'Screen 21' in the Student Records system.
Password Level (4)
UF_SF_UPDATE_CHARGESThis is an end user role granting access to adjust charges on student accounts.
Password Level (4)
Training Requirements:

PST310 - Student Financials

Conflicting Roles:

UF_SF_UPDATE_CHARGES_NON_POST

UF_SF_UPDATE_CHARGES_NON_POSTThis is an end user role granting access to adjust charges on student accounts (through group processing transactions only).
Password Level (4)
Training Requirements:

PST310 - Student Financials

Conflicting Roles:

UF_SF_UPDATE_CHARGES

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Core User

Role NameDescription
UF_ER_SA_PRIVATEThis role allows access to reports, analytics, and ad-hoc queries for myUFL Student Financials balances, transactional details, and accounting information.’ Users with this role also have access to private data as well as the data included in the UF_ER_SA_Student_Financials role.
Password Level (5)
UF_ER_SA_SECUREDThis role allows access to core offices for reports, analytics, and ad-hoc queries for myUFL Student Financials balances, transactional details, and accounting information. Users with this role will also have access to restricted data, as well as data in the UF_ER_SA_Student_Financials role.
Password Level (5)
UF_N_BROWSE_PAYMENT_TRANSThis role allows the user to browse online payment transactions. This role is for Finance and Accounting cashiers only.
Password Level (3)
UF_N_INPUT_REVENUE_REFUNDThis role allows the user to input TR49 data.
Password Level (3)
UF_N_INPUT_VERIFY_REV_REFUNDInput/Verify TR49 Data
Password Level (3)
UF_N_MANAGE_PAYMENT_SYSTEMSThis role allows the user to manage online payment systems. This role is for Finance and Accounting cashiers only.
Password Level (3)
UF_N_SCHOLARSHIP_MASTER_DISPThis role allows the user to display scholarships.
Password Level (3)
UF_N_SFA_Financial Aid UserRole for the Office of Student Financial Affairs to grant access to the Financial Aid System.  Normally assigned to Core Office working with Student Financial Aid processing.
Password Level (4)
UF_N_SFA_IMAG_CLIENT_MAX

This role is for individuals with workflow responsibilities and who must have the ability to approve documents in the OnBase enterprise document management (EDM) system.

Document Types: Access to all documents within the Student Financial Affairs (SFA) core functional area(s) only. These documents include information protected under FERPA.

Permissions:
  • Retrieve and View Documents and Folders
  • Create / Modify Documents and Folders
  • View Revisions and Versions
  • Delete Uncommitted Changes
  • Re-Index Documents
  • OnBase Internal Mail
  • Modify Keywords for Documents and Folders
  • Add Notes to documents
  • Add Redaction to documents
  • View History
  • Create References
  • Create List Report
  • Index Scanned Documents
  • Create and Maintain Scanned Batches
Password Level (4)
UF_N_SFA_IMAG_CLIENT_UPDATE

This role is for individuals who need update access to the OnBase enterprise document management (EDM) system to view, upload, and edit documents and document indexes.

Document Types: Access to all documents within the SFA department’s core functional area(s) only. These documents include information protected under FERPA.

Permissions:
  • Upload, Retrieve and View Documents
  • View Revisions and Versions
  • View Keywords
  • Add Notes to documents
  • Add Redaction to documents
  • Re-Index Documents
  • OnBase Internal Mail
  • Modify Keywords for Documents and Folders
  • View History
  • Create List Report
  • Retrieve and View Folders
  • OnBase Internal Mail
Password Level (4)
UF_N_SFA_IMAG_CLIENT_VIEW

This role is for individuals who need read-only access to the OnBase enterprise document management (EDM) system to view documents.

Document Types: Access to all documents within the SFA department’s core functional area(s) only. These documents include information protected under FERPA.

Permissions:
  • Retrieve and View Documents
  • View Revisions and Versions
  • View Keywords
  • Create List Report
  • Retrieve and View Folders
  • OnBase Internal Mail
Password Level (4)
UF_N_SFA_IMAG_VIEW

This role is for individuals who need read-only access to the OnBase enterprise document management (EDM) system to view documents via the ISIS interface.

Document Types: Access to all documents within the SFA department’s core functional area(s) only. These documents include information protected under FERPA.

Permissions (from the ISIS interface):
  • Retrieve and View Documents within the designated student’s folder
  • View Revisions and Versions
  • View Keywords
Password Level (4)
UF_N_ST_IMAGING_CLIENT_DELETEThis role allows the user to perform the Student Loan Image Client Delete function. The user must be affiliated with a department using imaging and has an IBM Visual Info software license. When requesting the role you must include the user’s GatorLink username in the Authority Area.
Password Level (3)
UF_N_ST_IMAGING_CLIENT_EDITThis role allows the user to utilize the Student Loan Image Client Edit function. The user must be affiliated with a department using imaging and has an IBM Visual Info software license. When requesting the role you must include the user’s GatorLink username in the Authority Area.
Password Level (3)
UF_N_ST_IMAGING_CLIENT_VIEWThis role allows the user to utilize the Student Loan Image Client View function. The user must be affiliated with a department using imaging and has an IBM Visual Info software license. When requesting the role you must include the user’s GatorLink username in the Authority Area.
Password Level (3)
UF_N_UFS_DIRECT_BANKING_ADMINThis role allows the user to manage direct banking administration. When requesting the role you must include the following information in the Authority Area: Check Printer=[insert value] and Receipt Printer=[insert value].
Password Level (3)
UF_N_UFS_DISPLAY_ACH_PARTICIPThis role allows the user to display ACH participants. When requesting the role you must include the following information in the Authority Area: Check Printer=[insert value] and Receipt Printer=[insert value].
Password Level (3)
UF_N_UFS_DISPLAY_ACH_TRANSThis role allows the user to display ACH transactions. When requesting the role you must include the following information in the Authority Area: Check Printer=[insert value] and Receipt Printer=[insert value].
Password Level (3)
UF_N_UFS_DISPLAY_FEE_CHRG_FILEThis role allows the user to view the fee amounts in the Fee Charge file.
Password Level (3)
UF_N_UFS_MAINT_COUNSELING_SYSThis role allows the user to browse and maintain in the loan interview counseling system. When requesting the role you must include the following information in the Authority Area: Check Printer=[insert value] and Receipt Printer=[insert value].
Password Level (3)
UF_N_UFS_MAINT_ENCODED_CHECKThis role allows the user to browse and maintain encoded check data. When requesting the role you must include the following information in the Authority Area: Check Printer=[insert value] and Receipt Printer=[insert value].
Password Level (3)
UF_N_UFS_MAINT_FA_FLAG_OVERRIDThis role allows the user to maintain an FA flag override record. When requesting the role you must include the following information in the Authority Area: Check Printer=[insert value] and Receipt Printer=[insert value].
Password Level (3)
UF_N_UFS_MAINT_LOAN_HISTThis role allows the user to maintain free form loan history record. When requesting the role you must include the following information in the Authority Area: Check Printer=[insert value] and Receipt Printer=[insert value].
Password Level (3)
UF_SA_EQUATION_ENG_CONFIGThis is a core office role for application administrators of Student Financials in the University Bursar's office and UFIT analysts who support them. This role allows configuration of the equation engine and rules associated with system processes (e.g. Tuition Calc).
Password Level (5)
UF_SF_3C_CKLIST_UPDThis is a core office transactional role that allows access to update a student's account with various checklist items. Note: There is an additional level of security that grants specific checklist codes to a user. A user with this role will only be able to access those checklists for which he/she has been granted row level security.
Password Level (4)
UF_SF_3C_CMNT_UPDThis is a core office transactional role that allows access to update a student's account with various comments. Note: There is an additional level of security that grants specific comment codes to a user. A user with this role will only be able to access those comments for which he/she has been granted row level security.
Password Level (4)
UF_SF_3C_COMMUN_UPDThis is a core office transactional role that allows access to update a student's account with various communications. Note: There is an additional level of security that grants specific communication codes to a user. A user with this role will only be able to access those communications for which he/she has been granted row level security.
Password Level (4)
UF_SF_3C_MNGRThis role grants core office managers the ability to set parameters and request ad-hoc processes related to the 3C's functionality. Note: There is an additional level of security that grants specific 3C (comment, communication and/or checklist) rights to a user. A user with this role will only be able to utilize those 3C's for which he/she has been granted row level security.
Password Level (4)
UF_SF_3C_SETUPThis core office role grants the ability to set up codes and data values for the 3C's functionality.
Password Level (5)
UF_SF_ACCT_VIEWThis core office role grants access to view GL Interface History and Messages in Campus Solutions.
Password Level (4)
UF_SF_AR_WRITEOFFThis core office role allows the user to remove receivable balances (e.g., student fees) from a student's balance.
Password Level (4)
UF_SF_CASHNET_SUPPORTThis is a Bridges and core office role used to support the CashNet application and functionality.
Password Level (4)
UF_SF_COLLECTIONS_PLACEThis role provides the user with the ability to place accounts in internal collections.
Password Level (4)
UF_SF_CONFIG_CORRThis role is used by University Financial Services to modify configuration settings under Correction Mode.
Password Level (4)
UF_SF_DISB_CONTROL_FLAGSThis core office role allows certain flags to be set to control disbursements.
Password Level (5)
UF_SF_FEE_ALLOC_UPDTThis role provides the Student Financials office with update access to Student Financials student fee revenue allocation pages. This includes setup pages for fee codes, fee components, fee allocation by term and run control pages for batch processes.
Password Level (4)
UF_SF_FEE_ALLOC_VIEWThis is a core office role grainting view only to Student Financials student fee revenue allocation pages.  Includes run control page for fee allocation report.
Password Level (4)
UF_SF_FEE_MNGRThis role grants the ability for core office staff to view inquiry/report pages and to run tuition calc.
Password Level (4)
UF_SF_FEE_PROCThis role grants the ability for core office staff to process late fees, tuition calculation and various reports for a student's account.
Password Level (4)
UF_SF_FEE_SETUPThis role grants the abilty for core office staff to maintain setup data related to student fees processing. Some examples include: deferral contracts, 1098-T and fee deferral processing.
Password Level (5)
UF_SF_FEE_VIEWThis core office role grants inquiry and view-only rights to various pages and reports related to student fees.
Password Level (4)
UF_SF_FINAID_MNGRThis role grants the ability for core office staff to process financial aid disbursement jobs and reports. This role also provides access to "Return to Title IV" and "PLUS Parent Notification".
Password Level (4)
UF_SF_FINAID_PROCThis role grants the ability for core office staff to process financial aid disbursement jobs and reports. This role also provides access to "Return to Title IV".
Password Level (4)
UF_SF_FINAID_SETUPThis role allows a member of the core office to create setup values that are related to financial aid processing.  Examples include: payback setup, override setup and loan half-time status.  Access to run the Direct Deposit Purge process.
Password Level (5)
UF_SF_FINAID_VIEWThis role grants core office staff the ability to access various inquiry/reporting pages related to financial aid processing.
Password Level (4)
UF_SF_FINAID_VOIDThis core office role allows access to the Void button on the "On Demand Disbursement" page.
Password Level (4)
UF_SF_GL_REVIEWERThis role grants core office staff view/inquiry access to GL Interface components in Student Financials.
Password Level (4)
UF_SF_PAYMENTS_REVERSALThis core office role grants access to reverse a payment in Student Financials.
Password Level (4)
UF_SF_REFUND_ADJUSTThis role grants the ability for core office staff to reverse and cancel refunds in Student Financials.
Password Level (4)
UF_SF_REFUND_MNGRThis role grants the ability for core office staff to update, approve, reverse, and cancel refunds in Student Financials; and to access related report/inquiry pages.
Password Level (4)
UF_SF_REFUND_PROCThis role grants the ability for core office staff to create, process and update refunds in Student Financials and to access related report/inquiry pages.
Password Level (4)
UF_SF_REFUND_VIEWThis role grants access for core office staff to view pages and reports related to refunds in Student Financials.
Password Level (4)
UF_SF_SI_MNGRThis role grants access to core office managers to mass assign service indicators to Organizations and Persons. The user will also have the capability to place and release one student at a time. There is an additional level of security related to this role. Row level security for service indicators will allow the user to place or release only those service indicators that he/she has security.
Password Level (4)
UF_SF_SI_UPDThis role grants access to core office staff to place and release service indicators to one student at a time. There is an additional level of security related to this role. Row level security for service indicators will allow the user to place/release only those service indicators for which he/she has security.
Password Level (4)
UF_SF_STUDENT_BILL_VIEWThis core office role allows view/inquiry access to students' bills.
Password Level (4)
UF_SF_TAX_MNGRThis is a core office role for UFS granting access to import and generate 1098-T tax data, and to review and print the forms. Restricted data (PII) is present in this role.
Password Level (4)
UF_SF_TPC_MNGRThis is a core office role granting access to all Florida Prepaid menus, Third Party Contract menus and Corporate Bills.
Password Level (4)
UF_SF_TPC_PROCThis is a core office role granting access to process Corporate Bills, Third Party Contracts and to view Florida Prepaid Third Party Contracts.
Password Level (4)
UF_SF_TPC_VIEWThis is a core office role granting access to review sponsor bills and to view Third Party Contracts
Password Level (4)
UF_SF_UFS_MNGRThis is a core office role for managers at University Financial Services.
Password Level (4)
UF_SF_UFS_SETUPThis core office role provides access to all setup pages that apply to Student Financials processes. This role also allows the user to post charges, adjustments and payments.
Password Level (4)
UF_SF_UFS_VIEWThe role allows access to view data in Student Financials This role is for core offices: Student Financial Affairs (SFA), Office of the University Registrar (OUR), Treasury Management (TM) and University Financial Services (UFS).
Password Level (4)
UF_SF_UPDATE_CORP_CHARGESThis is a core office role granting access to adjust charges on corporate accounts.
Password Level (4)
UF_SF_UPDATE_PAYMENTSThis is a core office role granting access to adjust payments on student accounts
Password Level (4)
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Student Financials - Row Level Access Roles

One Student Financials Row Level Access role is required for any user who views or updates item types for Student Financials. These roles do not provide access to any Student Financials pages; rather, they determine item types a user is allowed to view or update on those pages. A user cannot have access to more than one of the Row Level Access roles.

End User

Role NameDescription
UF_SF_PP_ACA_TECHThis is an end user role granting row level security in Student Financials for item types in the Office of Academic Technology.
Password Level (4)
UF_SF_PP_ADMISSIONSThis is an end user role granting row level security in Student Financials for item types in the Office of Admissions.
Password Level (4)
UF_SF_PP_BUS_SERVICESThis is an end user role granting row level security in Student Financials for item types in the Business Services Division.
Password Level (4)
UF_SF_PP_CHEMISTRYThis is an end user role granting row level security in Student Financials for item types in the Department of Chemistry.
Password Level (4)
UF_SF_PP_CNSThis is an end user role granting row level security in Student Financials for item types in Computing & Networking Services (CNS).
Password Level (4)
UF_SF_PP_COBAThis is an end user role granting row level security in Student Financials for item types in the College of Business Administration.
Password Level (4)
UF_SF_PP_COBA_ISOMThis role is used as row level security in Student Financials for item types in College of Business ISOM department.
Password Level (4)
UF_SF_PP_COBA_MBAThis is an end user role granting row level security in Student Financials for item types in the MBA Department of the College of Business Administration.
Password Level (4)
UF_SF_PP_COBA_MSMThis role is used as row level security in Student Financials for item types in College of Business Master of Science in Management.
Password Level (4)
UF_SF_PP_DCPThis is an end user role granting row level security in Student Financials for Item Types in the Design Construction & Planning department.
Password Level (4)
UF_SF_PP_DENTALThis is an end user role granting row level security in Student Financials for item types in the College of Dentistry.
Password Level (4)
UF_SF_PP_DENTAL_CLINICThis is an end user role granting row level security in Student Financials for item types in the clinics at the College of Dentistry.
Password Level (4)
UF_SF_PP_DOCEThis is an end user role granting row level security in Student Financials for item types in the Division of Continuing Education (DOCE).
Password Level (4)
UF_SF_PP_HOUSINGThis is an end user role granting row level security in Student Financials for item types in the Department of Housing & Residence Education.
Password Level (4)
UF_SF_PP_HRThis role is used as row level security in Student Financials for Item Types for Gator Dependent Grad Care.
Password Level (4)
UF_SF_PP_JWRUThis is an end user role granting row level security in Student Financials for item types in the J. Wayne Reitz Union.
Password Level (4)
UF_SF_PP_LIB_AFAThis is an end user role granting row level security in Student Financials for item types in the Architecture and Fine Arts Library.
Password Level (4)
UF_SF_PP_LIB_ALLThis is an end user role granting row level security in Student Financials for all item types in the University of Florida Libraries.
Password Level (4)
UF_SF_PP_LIB_DOCSThis is an end user role granting row level security in Student Financials for item types in the Documents Department of the University of Florida Libraries.
Password Level (4)
UF_SF_PP_LIB_EDUCThis is an end user role granting row level security in Student Financials for item types in the Education Library.
Password Level (4)
UF_SF_PP_LIB_HSCThis is an end user role granting row level security in Student Financials for item types in the Health Science Center Library.
Password Level (4)
UF_SF_PP_LIB_JRNLThis is an end user role granting row level security in Student Financials for item types in the Journalism and Communications Library.
Password Level (4)
UF_SF_PP_LIB_LATINThis is an end user role granting row level security in Student Financials for item types in the Latin American Department of the University of Florida Libraries.
Password Level (4)
UF_SF_PP_LIB_LAWThis is an end user role granting row level security in Student Financials for item types in the Law Library.
Password Level (4)
UF_SF_PP_LIB_MUSICThis is an end user role granting row level security in Student Financials for item types in the Music Library.
Password Level (4)
UF_SF_PP_LIB_SCIENCEThis is an end user role granting row level security in Student Financials for item types in the Science Library.
Password Level (4)
UF_SF_PP_LIB_WESTThis is an end user role granting row level security in Student Financials for item types in Library West.
Password Level (4)
UF_SF_PP_OEMThis role is used as row level security in Student Financials for Item Types in the Outreach Engineering Management program.
Password Level (4)
UF_SF_PP_OVERSEAThis is an end user role granting row level security in Student Financials for item types in the International Center.
Password Level (4)
UF_SF_PP_PARKINGThis is an end user role granting row level security in Student Financials for item types in Student Financial Affairs.
Password Level (4)
UF_SF_PP_PAYMENTSThis is an end user role granting row level security in Student Financials for Payment item types. There should not be any components added to this role.
Password Level (4)
UF_SF_PP_PHRThis is an end user role granting row level security in Student Financials for item types in Pharmacy Regulations.
Password Level (4)
UF_SF_PP_REGISTRARThis is an end user role granting row level security in Student Financials for item types in the Office of Academic Technology.
Password Level (4)
UF_SF_PP_SFAThis is an end user role granting row level security in Student Financials for Item Types in the Student Financial Aid department.
Password Level (4)
UF_SF_PP_SHCCThis is an end user role granting row level security in Student Financials for item types in the Student Health Care Center.
Password Level (4)
UF_SF_PP_SWRECThis is an end user role granting row level security in Student Financials for item types in the Southwest Florida Research and Education Center.
Password Level (4)
UF_SF_PP_TOXThis is an end user role granting row level security in Student Financials for item types in Pharmacy Forensic Science.
Password Level (4)
UF_SF_PP_UAAThis is an end user role granting row level security in Student Financials for item types in the University Athletic Association.
Password Level (4)
UF_SF_PP_VETThis is a end user role granting row level security in Student Financials for item types in the College of Veterinary Medicine.
Password Level (4)
UF_SF_PP_WPDThis is an end user role granting row level security in Student Financials for item types in Pharmacy – Working Professional Pharm D.
Password Level (4)
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Core User

Role NameDescription
UF_SF_PP_ALLThis is a core office role granting row level security in Student Financials for Item Types in all departments. This is not to be granted outside of Bridges and the Core Office.
Password Level (4)
UF_SF_PP_UFS_CUST_SERVThis is a core office role for Customer Service Staff at UFS, and provides row level security in Student Financials for item types in University Financial Services.
Password Level (4)
UF_SF_PP_UFS_FEE_MNGRThis is a core office role for Fee Manager staff at UFS granting row level security in Student Financials for item types in University Financial Services.
Password Level (4)
UF_SF_PP_UFS_FEE_PROCThis is a core office role for  Fee Processor staff at UFS granting row level security in Student Financials for item types in University Financial Services.
Password Level (4)
UF_SF_PP_UFS_FINAID_MNGRThis is a core office role for Financial Aid Manager staff at UFS granting row level security in Student Financials for item types in University Financial Services.
Password Level (4)
UF_SF_PP_UFS_FINAID_PROCThis is a core office role for Financial Aid Processor staff at UFS granting row level security in Student Financials for item types in University Financial Services.
Password Level (4)
UF_SF_PP_UFS_FINAID_PYBCKThis is a core office role for Financial Aid Paybacks functionality staff granting row level security in Student Financials for item types in University Financial Services. It is intended for use by Financial Aid Paybacks functionality staff
Password Level (4)
UF_SF_PP_UFS_REFUND_PROCThis is a core office role for Refund Processor staff at UFS granting row level security in Student Financials for item types in University Financial Services.
Password Level (4)
UF_SF_PP_UFS_TPCThis is a core office role for Third Party Contract staff at UFS granting row level security in Student Financials for item types in University Financial Services
Password Level (4)
UF_SF_PP_YEARBOOKThis is a core office role granting row level security in Student Financials for item types related to Yearbook charges in University Financial Services.
Password Level (4)
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Student Records Roles

Core User

Role NameDescription
UF_ER_SA_RECORDSStudent Records reporting and analytics
Password Level (4)
UF_N_SR_STUDENT_RECORDS_USERThis role is used by the Office of the University Registrar (OUR) to indicate a user has access to the legacy Student Records System.
Password Level (3)
Training Requirements:

FERPA Basics training available (http://privacy.health.ufl.edu/training/FERPA/)

UF_SR_COURSE_SECTION_CORRECTThis is a core office role granting access to:
  • Add and update courses by adding an effective dated row.
  • Add classes, update classes, delete classes.
  • Correct a course without having to add an effective dated row.
Password Level (4)
UF_SR_COURSE_SECTION_UPDATEThis is a core office role granting access to:
  • Add and update courses by adding an effective dated row. 
  • Add classes and update classes.
Password Level (4)
UF_SR_STUDENT_DATA_CORRECTThis is a core office role granting access to:
  • Add and update student program and residency data.
  • Quick admit and terms activate a student.
  • Run the term activation process.
  • Perform corrections on the student academic program and plan data.
Password Level (4)
UF_SR_STUDENT_DATA_UPDATEThis is a core office role granting access to:
  • Add and update student program, plan, and residency data.
  • Quick admit and terms activate a student.
  • Run the term activation process.
Password Level (4)
UF_SR_VIEW_ONLYThis is a core office role granting access to:
  • View student academic structure and course.
Password Level (4)
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Student Services Roles

End User

Role NameDescription
UF_N_MED_RECORDS_BROWSEThis role allows the user to browse student medical records by name or SSN. This role is limited to Student Health Care Center personnel only. Should only be given to Student Health Care employees, as well as UF auditors and CICS administrators/developers.
Password Level (4)
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Core User

Role NameDescription
UF_N_CAREER_FAIRThis is core office role granting access to card swipe service for the UF Career Fair. When requesting the role the DSA must include the user's GatorLink Username in the Authority Area.
Password Level (3)
UF_N_GATOR_NIGHTSThis is a core office role granting access to card swipe service for Gator Nights. When requesting the role the DSA must include the user's GatorLink Username in the Authority Area.
Password Level (3)
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UF Undergraduate Catalog Roles

End User

Role NameDescription
UF_N_SIS_CATALOG_AAC_APPVRAcademic Advising Center approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_AAC_APPVRAcademic Advising Center approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_AAC_EDITORAcademic Advising Center editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ACCT_APPVRAccounting approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ACCT_EDITORAccounting editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ADMISS_APPVRAdmissions approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ADMISS_EDITORAdmissions editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_AFRC_APPVRAir Force approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_AFRC_EDITORAir Force editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ARMY_APPVRArmy approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ARMY_EDITORArmy editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_BCN_APPVRBuilding Construction approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_BCN_EDITORBuilding Construction editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_CALS_APPVRAgricultural & Life Sciences approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_CALS_EDITORAgricultural & Life Sciences editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_CBA_APPVRBusiness Administration approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_CBA_EDITORBusiness Administration editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_CLAS_APPVR Agricultural & Life Sciences approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_CLAS_EDITOR Agricultural & Life Sciences editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_CRS_EDITORCourse descriptions/Registrar editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_DCP_APPVRDesign, Construction & Planning approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_DCP_EDITOR Design, Construction & Planning editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_DN_APPVR Dentistry approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_DN_EDITOR Dentistry editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ED_APPVREducation approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_ED_EDITOR Education editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_EG_APPVREngineering approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_EG_EDITOR Engineering editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_FA_APPVR Fine Arts approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_FA_EDITOR Fine Arts editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_HHP_APPVR Health & Human Performance approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_HHP_EDITOR Health & Human Performance editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_IA_APPVRInnovation Academy approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_IA_EDITORInnovation Academy editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_JN_APPVR Journalism approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_JN_EDITOR Journalism editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_LAW_APPVR Law approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_LAW_EDITOR Law editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_MED_APPVR Medicine approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_MED_EDITOR Medicine editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_NAVY_APPVR Navy approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_NAVY_EDITOR Navy editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_NR_APPVR Nursing approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_NR_EDITOR Nursing editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_OUR_APPVR Registrar approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_OUR_EDITOR Registrar editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_PHHP_APPVR Public Health & Health Professions approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_PHHP_EDITOR Public Health & Health Professions editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_PH_APPVR Pharmacy approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_PH_EDITOR Pharmacy editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_PRES_APPVR President’s Office approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_PRES_EDITOR President’s Office editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_STAFRS_APPVR Student Affairs approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_STAFRS_EDITOR Student Affairs editor for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_VETM_APPVRVet Med approver for annual undergrad catalog review.
Password Level (3)
UF_N_SIS_CATALOG_VETM_EDITORVet Med editor for annual undergrad catalog review.
Password Level (3)
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Core User

Role NameDescription
UF_N_SIS_CATALOG_CRS_APPVRCourse descriptions/Registrar approver for annual undergrad catalog review.
Password Level (4)
UF_N_SIS_CATALOG_PROVOST_APPVRProvost curriculum/degree audit approver for annual undergrad catalog review.
Password Level (4)
UF_N_SIS_CATALOG_PUBLISHERPublisher and master editor for annual undergrad catalog review.
Password Level (4)
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