Internal Controls and Segregation of Duties

This collection of documents and links serves to orient individuals and administrators to the responsibilities of those who design security roles, those who request roles (Department Security Administrator) and those who approve roles (Approver).

An internal control system provides for safeguarding of assets, proper recording of transactions, and the efficient and effective accomplishment of the unit’s and university’s goals and objectives including compliance with federal, state, and university rules and regulations.

Segregation of duties insures that no single individual can have control over all phases of a transaction (i.e., authorization, custody, and record keeping) without compensating controls.

Internal Control Policies and Links

University of Florida

• Finance and Accounting > Office of the Controller > Internal Control Principles
• Finance and Accounting > Office of the Controller > Internal Control Principles > Internal Control Checklist
• Office of Internal Audit – Internal Controls
• Training and Organizational Development PRO3 Courses> Fiscal Management Certification > PRO303-Internal Controls at UF

Finance and Accounting

• Accounting and Reporting > Department Fiscal Responsibility > Internal Controls
• Cash, Collections, Receivables and Investments > General Internal Control Requirements
• Payroll > Maintaining Effective Control
• Training and Organizational Development PRO3 Courses> Fiscal Management Certification > PRO303-Internal Controls at UF

PeopleSoft

• Using Correction Mode in Production Information Systems (February 16, 2007)

Segregation of Duties Policies and Links

• Introduction
• Roles for Accounts Receivable
• Roles for Billing
• Roles for Human Resources Management System
• Roles for Purchasing
• Roles for PCard
• Roles for Sponsored Research
• Roles for Travel and Expense