Student Information System – COMPASS
Academic Advising Roles
End User
| Role Name | Description |
|---|---|
| UF_AA_AUDITVIEWER | Users with this role will be able to view degree audits, but not post exceptions. This is often used by part-time staff in advising offices. Access Includes:
Password Level (3) Training Requirements: PRV802 - FERPA Basics PVO100 - Academic Advising in myUFL Conflicting Roles: UF_AA_AUDITWRITER |
| UF_AA_AUDITWRITER | Users with this role will have access to view audits, post advising notes, create degree audit exceptions for students, and assist in the writing of degree audits (in the development environment). This role is typically given to 2-3 academic advising users per college. Access Includes:
This role requires the SIS Academic Security setup for academic plan(s) in which the advisor can post exceptions for student. If an advisor is approved for this role, they will also require the UF_AA_EXCPT_ADVISOR role. They should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth. Password Level (3) Training Requirements: PRV802 - FERPA Basics PVO100 - Academic Advising in myUFL Conflicting Roles: UF_AA_AUDITVIEWER |
| UF_AA_EXCPT_ADVISOR | This role is required by users that have the UF_AA_AUDITWRITER or the UF_AA_POSTEXCEPTIONS roles. Without it, advisors will be unable to post exceptions. Password Level (3) Training Requirements: PRV802 - FERPA Basics PVO100 - Academic Advising in myUFL Conflicting Roles: UF_AA_EXCPT_ADMIN (required along with UF_AA_SUPERUSER) UF_AA_EXCPT_ADVISOR_GRAD (for Grad School advisors only) |
| UF_AA_POSTEXCEPTIONS | Users with this role will have access to view audits, post advising notes, and create degree audit exceptions for students. Access Includes:
This role requires the SIS Academic Security setup for academic plan(s) in which the advisor can post exceptions for students. If an advisor is approved for this role, they will also require the UF_AA_EXCPT_ADVISOR role. They should also be assigned the UF_CS_PP_MASK_SSN role in order to view dates of birth. Password Level (3) Training Requirements: PRV802 - FERPA Basics PVO100 - Academic Advising in myUFL Conflicting Roles: UF_AA_AUDITVIEWER |
| UF_AA_POSTNOTES | Users with this role will be able to view degree audits (but not post exceptions) and post advising notes. This is often used by part-time staff, administrators, or faculty members who review student records and record interactions, but do not make degree audit exceptions. Access Includes:
Password Level (3) Training Requirements: PRV802 - FERPA Basics PVO100 - Academic Advising in myUFL Conflicting Roles: UF_AA_AUDITVIEWER |
Demographic Data Access Roles
End User
| Role Name | Description |
|---|---|
| UF_CS_PP_MASK_SSN | This role provides viewing of full dates of birth in the myUFL Student Information System (SIS), but prohibits viewing of SSNs. Requests for this role require approval by the Division of Enrollment Management who will determine a person’s business need on a case by case basis. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
MyAdmissions Roles
End User
| Role Name | Description |
|---|---|
| UF_ADM_CERT_COLLEGE | This role provides access to the MyAdmissions system in myUFL for college-level certificate application reviewers.
Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_ADM_CERT_DEPARTMENT | This role provides access to the MyAdmissions system in myUFL for department-level certificate application reviewers. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_ADM_GRADUATE_COLLEGE | This role provides access to the MyAdmissions system in myUFL for college-level graduate application reviewers. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_ADM_GRADUATE_DEPARTMENT | This role provides access to the MyAdmissions system in myUFL for department-level graduate application reviewers. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_ADM_GRADUATE_SCHOOL | This role provides access to the MyAdmissions system in myUFL for graduate application reviewers at the Graduate School. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_ADM_POSTBAC_REVIEWER | This role provides access to the MyAdmissions system in myUFL for postbac application reviewers. Password Level (3) Training Requirements: PRV802 - FERPA Bascis |
| UF_ADM_PROFESSIONAL_REVIEWER | This role provides access to the MyAdmissions system in myUFL for reviewers of professional applications. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_ADM_TRANSFER_REVIEWER | This role provides access to the MyAdmissions system in myUFL for transfer application reviewers. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_ADM_UFO_COLLEGE_REVIEW | This role provides access to the MyAdmissions system in myUFL for UF Online college-level application reviewers. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
Student Admissions Roles
End User
| Role Name | Description |
|---|---|
| UF_AD_TE_DEPARTMENT | This role provisions access in the myUFL Student Information System for employees in colleges/departments to perform tasks related to transfer evaluation and credit articulation process. Password Level (3) Training Requirements: ADM001 - Course Transfer Evaluation PRV802 - FERPA Basics |
Student Financial Aid Roles
End User
| Role Name | Description |
|---|---|
| UF_FA_EXT_EXT_AWD_UPT | This role allows college, department, or unit scholarship administrators the ability to submit institutionally managed scholarship award information to the Office for Student Financial Affairs (the financial aid office). Awards can be added, updated, or cancelled on/from student's financial aid award files. Password Level (4) Training Requirements: PRV802 - FERPA Basics SFA100 - Reporting College and Department Scholarships |
Student Financials Roles
End User
| Role Name | Description |
|---|---|
| UF_SF_FEE_OUR_UPDATE | This role is restricted to users in the Office of the University Registrar (OUR). It allows OUR to remove late registration charges assessed to a student. There is no other component to this role. Password Level (4) |
| UF_SF_SFA_REPORT_VIEW | This role allows access to view end-user student reports. Password Level (4) |
| UF_SF_SFA_REVIEW | This role is for SFA office staff, providing the user with 'inquire' and 'view only' rights to pages in Student Financials. Password Level (3) |
| UF_SF_SI_VIEWER | This role allows user access to view service indicator codes and reasons. Password Level (4) |
| UF_SF_STUDENT_ADMIN_VIEW | This role allows user access to view various Student Self Service pages. Password Level (4) |
| UF_SF_STUDENT_FINANCIALS_VIEW | This is an end user role granting access to view data in Student Financials that would be helpful to users not in Core offices. Password Level (4) Training Requirements: BRS001 - Student Financials in myUFL Part 1: Overview PRV802 - FERPA Basics PRV804 - Protecting Social Security Numbers & Identity Theft Prevention |
| UF_SF_TPC_EXTR | This is an end user role granting access to process Third Party Contracts limited by external organization row level security. Password Level (3) |
| UF_SF_TUITION_FEE_VIEW | This is an end user role granting access to view current-term tuition and fee summary, information previously available on 'Screen 21' in the Student Records system. Password Level (4) |
Core User
| Role Name | Description |
|---|---|
| UF_SF_SI_MNGR | This role grants access to core office managers to mass assign service indicators to Organizations and Persons. The user will also have the capability to place and release one student at a time. There is an additional level of security related to this role. Row level security for service indicators will allow the user to place or release only those service indicators that he/she has security. Password Level (4) |
| UF_SF_UFO_OPTFEE_ADMIN | This role is for users in the Center for New Student & Family Programs (NSFP), this role allows access to the pages in PeopleSoft where they can view and modify enrollment in the Optional Fee Package for UF Online students.
User also needs SOPT 3C Group Security to send enrollment notifications. Password Level (4) |
| UF_SF_UFO_OPTFEE_VIEW | This role is for users in the Center for New Student and Family Programs (NSFP), this role allows access to the pages in PeopleSoft where they can view enrollment in the Optional Fee Package for UF Online students. Password Level (3) |
Student Records Roles
End User
| Role Name | Description |
|---|---|
| UF_CC_SRVC_IND_USER | This role is for users who manually add and/or release service indicators. This role requires the SIS Academic Security setup. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_CC_STUDENT_HLTH_VIEWER | This role provides authorized users access to view immunizations and health tests in the myUFL Student Information System. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_SR_BLOCK_ENROLL | This is an end-user role that allows the ability to block enroll students. This role requires enrollment security setup by the core office. Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR003 - The Registration Process |
| UF_SR_CLASS_ROSTER_VIEWER | This role will allow viewing of class rosters in the myUFL Student Information System (SIS). This role requires the SIS Academic Security setup for academic org(s). Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_SR_COLL_ENR_REQUEST | This is an end-user role that provides access to the enrollment request navigation for college level users who register students. This role requires enrollment security setup by the core office. Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR003 - The Registration Process |
| UF_SR_COLL_QUICKENRL_PERC | This is an end-user role that provides access to the quick enroll navigation for college level users who register students. This role requires enrollment security setup by the core office. Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR003 - The Registration Process |
| UF_SR_COLL_TERM_ACT | This is an end-user role that provides access to the term activation navigation which is where users can override the unit load for an individual student. This role requires enrollment security setup by the core office. Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR003 - The Registration Process |
| UF_SR_CRSE_CATALOG_PUBLIC_VIEW | This is an end-user role to provide view-only access to the course catalog in the myUFL Student Information System. This role requires the SIS Academic Security setup for academic org(s). Password Level (3) |
| UF_SR_CRSE_SCHED_VW | This role provides view only access to the course offerings for a particular term in the myUFL Student Information System. Password Level (3) |
| UF_SR_DEGREE_CERT | This role provides authorized users access to certify degree candidates. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_SR_DEPT_ENR_REQUEST | This is an end-user role that provides access to the enrollment request navigation for departmental users who register students. This role requires enrollment security setup by the core office. Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR003 - The Registration Process |
| UF_SR_DEPT_QUICKENRL_PERC | This is an end-user role that provides access to the quick enroll navigation for departmental users who register students. This role requires enrollment security setup by the core office. Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR003 - The Registration Process |
| UF_SR_GRAD_STAFF_USER | This is an end-user role for graduate coordinators and staff who update graduate majors, minors, degrees, concentrations, degree attributes, and milestones.
This role requires the following security setups:
Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended, but not required: GRD001 - Graduate Committees and Milestones PRO337 - Student Program/Plan Maintenance |
| UF_SR_PREVIEW_USER | This role is appropriate only for the very limited staff in the undergraduate advising center who manage the seat reservation and release process for Preview. Password Level (3) |
| UF_SR_RESIDENCY_VW | This role provides authorized users access to view student residency data in the myUFL Student Information System. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_SR_SCHED_DEPT_USER | This is an end-user role which provides departmental schedulers access to the class roster. This role requires the SIS Academic Security setup for academic org(s). Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_SR_SI_MASS | This is an end-user role is for to provide the ability mass assign or release service indicators.
This role requires service indicator security setup by the core office. Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_SR_STDNT_GROUP_UPD | This is an end user role granting access to the Student Group navigation in order to maintain students groups in the myUFL Student Information System. This role requires the SIS Academic Security setup for student group(s). Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR001 - Maintaining Student Groups |
| UF_SR_STDNT_GROUP_VIEW | This is an end user role granting access to the Student Group navigation in order to view students groups in the myUFL Student Information System. This role requires the SIS Academic Security setup for student group(s). Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: OUR001 - Maintaining Student Groups |
| UF_SR_STUDENT_SERVICE_CTR_VW | This role will allow viewing of the Student Service Center in the myUFL Student Information System (SIS). This role requires the SIS Academic Security setup for academic career(s). Password Level (3) Training Requirements: PRV802 - FERPA Basics |
| UF_SR_UGRD_ADV_UPD | This is an end user role granting access to the Student Program/Plan and the Student Services Center in the myUFL Student Information System to perform tasks related to student advising. This role requires the SIS Academic Security setup for career(s), program(s), plan(s), and academic org(s). Password Level (3) Training Requirements: Required: PRV802 - FERPA Basics Recommended for now, but soon to be required: PRO337 - Student Program/Plan Maintenance |
Core User
| Role Name | Description |
|---|---|
| UF_SR_COURSE_CATALOG_VIEWER | This is a core office role to provide view-only access to the course catalog in the myUFL Student Information System. This role requires the SIS Academic Security setup for academic org(s). Password Level (4) |